Senior Manager, PMO Portfolio Management

Job Description

This role will be responsible for the regional Project Portfolio Management, Business and PMO Processes, and Training Academy activities to support the project portfolio initiatives assigned to Olympus Surgical Technologies of America (OSTA).  Accountability includes Portfolio and Systems Management to efficiently manage and report project portfolio status as well as managing the Resource Analysis Process (RAP) of the portfolio prioritization. In terms of the Business and PMO Processes, responsibilities consist of supporting, implementing, and coordinating necessary project processes for Product Development, Technology Development and Research, Sustaining and Distribution projects. Finally, this role will be responsible to provide training and education to improve core competencies and efficiencies on project management.

The Process Manager will work across multiple levels of the organization from the Portfolio Management Team, regional PMO’s, Program Managers, Functional Managers and Core Team Member level.

Job Duties

Accountable for driving rigor, discipline, value, and sustainability in project portfolio management processes in order to influence a culture of accountability for timely product launches, process efficiency, and development of high-quality of project management competencies to achieve business goals. Specific responsibilities include:

• Drive process compliance, improvements, and sustainability 
• Drive regional compliance of the GPMO Business Review Deliverables (BRD) standards, enabling tools and organizational capabilities within OSTA.   
• Deliver / adapt global training materials and provide/assign BRD training to rPMOs, Project Managers and Core Team Members, PDP Members, Functional Managers and BRD Review Members.
• Supports the rPMO in the implementation of the process to monitor the progress and review of the BRDs in preparation for the projects phase gate exits.
• Aids in the implementation of Project Management best practices and execution of all elements of GPMO among Project Manager leaders including project plans, project charters, project contracts, integrated business plans, business requirements, project gate reviews, post-mortems, etc.
• Establishes a regional Continuous Improvement process to capture, review, and prioritize improvement opportunities on the different types of project processes; capture and disseminate through training ‘lessons learned’; industry benchmarks and share best practices for continuous improvement and advises on adoption of those innovations as necessary including new tools and electronic systems.
• Collaborates with the GPMO on global Continuous Improvement projects and ensures regional alignment
• Coach and mentor Project Managers, Core Team Members, Functional Managers, Leadership Team members and Project Approval Board on process execution, behaviours and competencies. 
• Ensures maintenance/alignment of regional documentation with GPMO documentation and business processes, communicates GPMO best practices Other Essential Duties as directed to support the Portfolio Management team.
• Focuses on driving regional portfolio reporting, Data Accuracy & Data Transparency leveraging the PPM tool, Portfolio governance and Board Management (regional PAB) as well as supporting the SBP and managing the regional RAP process.
• Accountable for data visualization management of portfolio across project execution leveraging the PPM Tool system. This includes but is not limited to project schedules, expenses, information, and resource information and allocations for both project and staffing model needs. 
• Act as an intermediary between the Global Project Portfolio Management system team and US region to reinforce training and PPM system utilization for Project Managers and Functional Resource Managers
• Responsible for analyses, compilation, verification of data integrity, development, and delivery of critical project reports 
• Track project Global KPIs and collaborate with regional PMOs and Project Managers to understand drivers and implications of project KPIs through subsequent changes.

Job Qualifications

Required:

• BS Degree in Engineering or Technical Field, Business or  IT Field required (MBA preferred).
• Minimum of 8 years of experience in any of the following disciplines: R&D, Eng., Project Management role/ 6+ YOE managing New Product Development Projects.
• Minimum of 5 years of experience in the medical device field.
• Experience with applicable FDA guidance’s, ISO 13485 regulations and applicable industry standards.
• Minimum of 2 years of successful demonstrated experience managing direct reports. 
• Position requires between 10 to 20% domestic and international travel.

Preferred:

• Trained or Certification in PMI, Lean, or Design for Six Sigma preferred.
• Demonstrated planning and organizational skills with background and experience on project management principles, practices, techniques and tools.
• Must be able to work independently and be self-motivated with a strong sense of urgency and drive for results.
• Effective at dealing with change and ambiguity as business needs shift, demonstrating flexibility while ensuring compliance and managing stress well.
• Experience using Claude, CoPilot or ChatGPT for data analysis is preferred.
• Excellent verbal and written communication skills and comfortable and adaptable presenting to different audiences and levels of the organization.
• Strong leadership skills and the ability to operate effectively in a team environment.
• Group facilitation, mediation, and conflict resolution skills.
• Ability to analyze complex problems, interpret operational needs, and develop integrated, creative solutions.
• Expert level of Microsoft Project and proficient in Excel, Power Point, Visio, Word, and PowerBI (or similar tool).