Senior Executive Administrative Assistant

Req ID: 11114

Working Location: Massachusetts, Westborough

Workplace Flexibility: Hybrid

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. 

Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus: https://www.olympusamerica.com/careers.

Job Description

The purpose of this executive assistant role is to provide high-level administrative and operational support that enables the R&D senior leaders and their teams to work efficiently and focus on strategic priorities. In this context, the role supports Leadership Team by managing calendars, travel, expenses, meetings, events, correspondence, reporting, onboarding support, budget tracking and purchase request processing, and departmental coordination. It helps keep the organization organized, responsive, and aligned with technology development and business priorities.

Job Duties

Calendar management — coordinating complex schedules, prioritizing meetings, and resolving conflicts.
Communication skills — writing clear business correspondence and interacting professionally with leaders, teams, and external partners.
Organization and prioritization — keeping activities, tasks, deadlines, and departmental needs on track.
Meeting and event coordination — planning logistics for local, global, small, and large-scale meetings or events.
Travel planning — arranging domestic and international travel, including itineraries, logistics, and coordination across locations.
Expense and budget tracking — managing expense reports, purchase requisitions, invoices, and budget-related records.
Confidentiality and discretion — handling sensitive business information professionally.
Problem-solving — anticipating needs, removing obstacles, and keeping operations running smoothly.
Attention to detail — ensuring accuracy in schedules, reports, expenses, travel plans, and communications.
Adaptability — supporting changing priorities, urgent requests, and cross-functional business needs.
Technology proficiency — using tools such as Outlook, Teams, Word, Excel, PowerPoint, and expense or purchasing systems.
Stakeholder management — supporting senior leaders and collaborating effectively across departments and locations.

Job Qualifications

Required:

Bachelor’s degree or associate Degree with 2-3 years of office support experience.
Minimum of ten (10) years secretarial and or administrative experience including experience in an executive area.
Demonstrated communication skills both written and verbal.
Computer Proficiency e.g. Office 365, MS Office Suite (Outlook, PowerPoint, Excel, Word, SharePoint, Teams, etc.), WebEx, Internet, SAP, JDE, Concur. Web based applications such as SharePoint a plus.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

Competitive salaries, annual bonus and 401(k)* with company match
Comprehensive medical, dental, vision coverage effective on start date
24/7 Employee Assistance Program
Free live and on-demand Wellbeing Programs
Generous Paid Vacation and Sick Time
Paid Parental Leave and Adoption Assistance*
12 Paid Holidays
On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

Work-life integrated culture that supports an employee centric mindset
Offers onsite, hybrid and field work environments
Paid volunteering and charitable donation/match programs
Employee Resource Groups
Dedicated Training Resources and Learning & Development Programs
Paid Educational Assistance

*US Only

**Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks.

The anticipated base pay range for this full-time position in this location is $32.92 - $44.45 / hour, plus potential for annual bonus (subject to plan eligibility and other requirements).

Olympus considers a variety of factors when determining actual compensation for this position, including level of experience, working location, and relevant education and certifications.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com.

You Belong at Olympus

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply.

Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Posting Notes: || United States (US) || Massachusetts (US-MA) || Westborough || Research and Development

Nearest Major Market: Worcester
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