Project Analyst

Job Description

The Project & Portfolio Analyst is an exciting opportunity for a talented individual looking to looking to flex their analytical prowess and gain experience in overall business strategy. As an integral member of the Global Project Management Office, the Analyst will be responsible for the overall TSD governance and ensuring project teams are in compliance with execution and reporting per the NPD process. He/she will also coordinate and manage the communication, execution, reporting, and improvements of the TSD Project Approval Board (PAB) and/or other boards as the business continues to evolve. The qualified candidate will be responsible for all Key Performance Indicator reporting globally by collaborating with PMO, CTO, and other stakeholders to ensure consistent approaches are utilized.

As an integral member of the Portfolio Management team with in the gPMO, the Project Analyst will work crossfunctionally with regional PMOs, Strategy & Portfolio Management, Finance, and/or functional teams in order to assess project budgets, timelines, and resource plans for the TSD portfolio. A key part of this role will involve executing a repeatable analytical process by understanding the core questions, designing the analysis, determining key stakeholders, and presenting recommendations not just results by leveraging the PPM tool and various reports. He/she will perform analyses and provide tactical support on a broad range of projects of strategic importance to Olympus as well as leading other gPMO improvement initiatives as needs arise.

The qualified candidate will support in the development and managing PMO and strategic planning tools (i.e. communication tools, dashboards, creating and maintaining a global project database, reporting process, central project document repository, KPI tracking mechanisms, portfolio scenario tools, bubble charts, etc.) to enable portfolio prioritization, project activation, project execution and reporting that is consistent across all portfolios (TSD/ESD) and regions.

Job Duties

• Leads maintenance and improve of TSD/ESD Governance Process, guidance documents, and presentations through global and regional harmonization.
• Effective management of global Project Approval Board (PAB) and Joint ExCom including meeting coordination, minutes/actions, and other deliverables. Owner of improvement efforts.
• Responsible for pre-PAB and Joint ExCom presentation review to ensure presenters are meeting requirements and presentations are well structured.
• Cascades Monthly Reporting to key stakeholders through the timely preparation of reports, dashboards and scorecards in a user-friendly manner.
• Business leader of new product development key performance metric communication to board members and IT stakeholders to ensure metric reporting is consistent and clear across the TSD and ESD portfolio. Work with PMs and PEO organization to understand drivers and project implications of results.
• Enables portfolio management of the NPD portfolio by recommending activation of new projects based on resource and budget availability, close management of budget performance, and execution tracking.
• Core team member of the Project & Portfolio Management Tool representing interest of gPMO and performs team assigned duties.
• Responsible for analyses, compilation, verification of data integrity, development, and delivery of reports critical to TSD/ESD’s strategic plan with excellent attention to detail.
• Develop visual representations of gathered complex data/relationships to convey key information succinctly and unambiguously. Ensure that the methodology and assumptions used to develop the output are clearly documented, accurate and repeatable.
• Partners with global and regional analysts to drive project and portfolio data accuracy, analysis best practices, and compliance to system requirements. This includes but is not limited to project information, schedules, budgets, resource plants, etc.
• Supports the education and training of relevant processes, tools, and best practices.
• Collaborates with Strategy & Portfolio Management, Finance, rPMOs, Office of the CTO, Global BUs, and other functions as necessary to support SBP, LRP, FY planning, and other processes.
• Drives continuous improvement efforts of the gPMO SharePoint/Teams sites.
• Performs all other duties as assigned

Job Qualifications

Required:

• Bachelor’s degree in Engineering, Finance, Business, Economics, Marketing, or similar quantitative field.
• Experience in working in a matrix organization with great collaboration skills in a multicultural or international environment.
• Required to have experience presenting to various levels of senior leadership with the ability to tailor presentation needs to different audiences.
• Advanced mastery of Microsoft Office (Excel, MS Project, PowerPoint)
• Excellent analytical and complex problem-solving skills with proven expertise in creating reports and tools to analyze and evaluate data using Excel, pivot tables, queries, equations, etc.
• Ability to travel domestically and/or internationally up to 10%

Preferred:

• Experience in visualization BI tools (PowerBI, Tableau, etc.) preferred.
• Ability to synthesize information from multiple data sources, draw relevant and actionable conclusions, and handle multiple projects simultaneously with minimal direction.
• Experience in developing presentations and communicating data analysis and results to assist decision making for leadership. Able to tailor presentation messaging, slide content, and visuals to different audiences with excellent and clear graphic design elements.
• Demonstrates strong organizational and planning skills; strong interpersonal and relationship building skills with ability to work collaboratively in a team environment.
• Ability to multi-task while ensuring careful attention to detail to deliver high quality work.
• Excellent time management & project management skills
• Has a high regard for customer service, able to drive others to get work done, leads collaboration, able to anticipate stakeholder and client needs in advance
• Excellent written and spoken communication (English required, Japanese a plus) with good active listening skills. Effective in a variety of settings: one-on-one, small and large groups, or among diverse styles and position levels and provides the stakeholders with a compelling reason to listen.
• Capable of large-scale event coordination and facilitation.
• Proactive self-starter with a sense of ownership and passion to learn.