Director, Global PMO Process

Job Description

This Director, Global PMO Process, will lead the implementation, compliance, and continuous improvement of the Global Project Management Office (GPMO) Project Portfolio Processes for the Olympus Medical Divisions (Therapeutics Solutions Division (TSD) and Endoscopic Solutions Division (ESD)).  This includes developing, implementing, and coordinating necessary project processes for Product Development, Technology Development and Research, and Sustaining projects, creating tools, templates, documentation, and training. In this role you will work  across multiple levels of the organization from the Portfolio Management Team, regional PMO’s, Program / Project Managers, Functional Managers and Core Team Members.

Job Duties

• Accountable for driving rigor, discipline, value, and sustainability in project portfolio management processes in order to influence a culture of accountability for timely product launches, process efficiency, and development of high-quality products and achievement of business results. Specific responsibilities include:
• Drive process compliance, improvements, and sustainability: 
• Drives compliance of the GPMO Business Review Deliverables (BRD) standards, enabling tools and organizational capabilities.   
• Creates training materials and provides BRD training to rPMOs, Project Managers and Core Team Members, PDP Members, Functional Managers and BRD Review Members.
• Supports the rPMO in the implementation of the process to monitor the progress and review of the BRDs in preparation for the projects phase gate exits.
• Ensures Project Management best practices and execution of all elements of GPMO among Project Managers leaders including project plans, project charters, project contracts, integrated business plans, business requirements, project gate reviews, postmortems, etc.
• Manages a Continuous Improvement process to capture, review, and prioritize improvement opportunities on the different types of project processes; capture and disseminate through training ‘lessons learned’; benchmark industry and share best practices for continuous improvement and advises on adoption of those innovations as necessary including new tools and electronic systems.
• Facilitates, mediates and/or arbitrates between and/or among Program Managers, Core Team members, Functional Managers and BRD Review team members regarding process optimization.
• Coaches and mentors Project Managers, Core Team Members, Functional Managers, Leadership Team members and Project Approval Board on process execution, behaviours, and competencies. 
• Ensures maintenance of GPMO documentation and communication of GPMO best practices (e.g. SharePoint, structured BRD’s documentation, etc.)
• Other Essential Duties as directed to support the Portfolio Management team.

Job Qualifications

Required:

• BS Degree in Engineering or Technical Field required + MBA preferred.
• Minimum of 5 years of experience in the medical device field 
• Minimum of 3 years of successful demonstrated experience in managing large technical complex new product development projects.  
• Experience with applicable FDA guidance’s, ISO 13485 regulations and applicable industry standards.

Preferred:

• Trained or Certification in PMI, Lean, or Design for Six Sigma a plus.
• Demonstrated planning and organizational skills with background and experience on project management principles, practices, techniques and tools.
• Must be able to work independently and be self-motivated with a strong sense of urgency and drive for results.
• Effective at dealing with change and ambiguity as business needs shift, demonstrating flexibility while ensuring compliance and managing stress well.
• Excellent verbal and written communication skills and comfortable and adaptable presenting to different audiences and levels of the organization.
• Strong leadership skills and the ability to operate effectively in a team environment.
• Group facilitation, mediation, and conflict resolution skills.
• Ability to analyze complex problems, interpret operational needs, and develop integrated, creative solutions.
• Expert level of Microsoft Project and proficient in Excel, Power Point, Visio, and Word.
• Experience working in a global organization across multiple cultures is a plus.