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Accounts Receivable (AR) Admin

Req ID:  4153

Working Location: Massachusetts, Boston 


Are you looking for a company that cares about people’s lives and health, including yours? At EVIDENT, we help make people’s lives healthier, safer and more fulfilling, every day. 
Let’s inspire healthier lives, together.

Job Description


The Accounts Receivable Specialist is responsible for timely collection of AR accounts and supporting billing functions for EVIDENT.

Job Duties


*  Contact clients by phone and email to secure timely payment of open invoices and resolve payment disputes.


*  Provide excellent customer service to external and internal contacts.


*  Respond to inquiries and research account history.


*  Monitor aging to ensure accounts are paid within agreed upon terms and report status to management.


*  Enter notes on customer accounts to track payment status.


*  Run reports review purchase orders return authorizations and account correspondence to support collection activities.


*  Work with internal departments including Commercial Operations, Sales and Service groups to research and resolve discrepancies.


*  Monitor group email boxes and coordinate with team members to ensure prompt resolution of requests.


*  Research and allocate customer payments as needed and prepare refunds for overpayments.


*  Cross-train on billing functions and support billing personnel during absences and times of high volume activity.


*  Adhere to all corporate and JSOX policies and procedures.  Perform other related duties and audit support as assigned.

Job Requirements




*  HS Diploma or GED equivalent required. Bachelor Degree in a relevant field preferred.


*  Minimum of 2 years in collections A/R or data entry experience in an office environment.


*  Excellent and professional verbal and written communication skills.


*  Accurate data entry skills necessary.


*  Competency in Microsoft Office including Excel.


*  Ability to meet strict deadlines. Ability to prioritize and manage multiple activity streams. Effective personal organization and time management skills.


*  Ability to communicate and work effectively with all levels of management.




*  Previous experience working with a major ERP / CRM application preferred


*  Meticulous attention to detail and strong problem solving skills.


We realize work isn’t just a job to you.

It’s a big part of your life, but not the only part. That’s why we offer competitive salaries, a robust 401(k) program, annual bonus program and comprehensive medical benefits, as well as tuition reimbursement, flexible schedules, parental and adoption leave, on-site services and Colleague Affinity Networks — so you can be ready for where life can take you. 


EVIDENT is passionate about the solutions it creates for the life sciences, and industrial equipment industries. For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling by helping detect, prevent, and treat disease, furthering scientific research, ensuring public safety, and capturing images of the world.


Olympus has manufactured microscopes since the company’s founding in 1919. Today, EVIDENT is a leading manufacturer of optical and digital microscope systems for life science solutions. EVIDENT’s Life Sciences division supplies microscope systems for biological use in clinical, research, and educational applications. For more information, visit


It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.


Posting Notes: || United States (US) || Massachusetts (US-MA) || Waltham || 

Nearest Major Market: Waltham
Nearest Secondary Market: Boston

Job Segment: Administrative Assistant, ERP, CRM, Data Entry, Administrative, Technology

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