HR Specialist

Req ID: 10525

Working Location: California, San Jose

Workplace Flexibility: Onsite

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. 

Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus: https://www.olympusamerica.com/careers.

Job Description

The HR Specialist will play a critical role in supporting the San Jose Repair facility. This position requires a proactive individual with strong organizational and technical skills, excellent communication and analytical abilities, and a deep understanding of HR practices and regulations. The individual will support a large facility and must be flexible with work schedule and be able to prioritize work. This position requires honesty, integrity, and confidentiality.

Job Duties

ADP Administrator for site including submitting weekly time for non-exempt workforce.
Serves as Leave and Workers Compensation Administrator for employees by providing counselling to employees, managers, and HRBPs on topics and procedures related to leave of absences.
Assists with recruiting by assisting with the job evaluation process with managers and compensation. Tracks position from job description submission through opening a requisition ensuring positions are correctly opened in the HRIS system.
Ensures that California regulations are being upheld.
Support training for supervisors and managers.
Provides coaching to Supervisors on handling employee issues.
Collaborates with HRBPs to address employee relations issues, including conflict resolution, disciplinary actions, and performance management.
Answer employee questions and escalate concerns as appropriate.
Assists in the preparation for annual talent reviews with managers.
Conducts exit interviews for offboarding employees.
Facilitates employee onboarding including conducting new hire orientations.
Provides headcount report to finance and business on a monthly basis.
Analyses people data to identify trends and insights that inform HR strategies and decision-making.
Provides regular reports on key HR metrics, such as employee turnover, retention rates, and engagement levels.
Ensures the accuracy and integrity of HR data by conducting regular data audits and implementing best practices for data management.
Ensures compliance with all federal, state, and local employment laws and regulations.
Assists in the preparation and submission of required HR reports and documentation.
Maintain accurate and confidential employee records and databases.
Conducts audits of HR processes and policies to ensure compliance and identify areas for improvement.
Expert and power user in HR information systems.
Support special projects as assigned.

Job Qualifications

Required:

Bachelor’s degree in Human Resources, Business Administration, or a related field, or a combination of equivalent education and experience.
Minimum of 2-4 years of experience in an HR support role, or relevant school and/or internship experience, strongly preferred in a manufacturing environment with a large non-exempt population.
Experience working with HRIS systems and other HR-related software.
Strong knowledge of HR practices, policies, and regulations.
Excellent organizational and time management skills.
Strong communication and interpersonal skills.
Ability to handle sensitive and confidential information with discretion.
Proficiency to Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Detail-oriented with strong analytical and problem-solving skills.
Ability to work independently as well as collaboratively in a team environment.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

Competitive salaries, annual bonus and 401(k)* with company match
Comprehensive medical, dental, vision coverage effective on start date
24/7 Employee Assistance Program
Free live and on-demand Wellbeing Programs
Generous Paid Vacation and Sick Time
Paid Parental Leave and Adoption Assistance*
12 Paid Holidays
On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

Work-life integrated culture that supports an employee centric mindset
Offers onsite, hybrid and field work environments
Paid volunteering and charitable donation/match programs
Employee Resource Groups
Dedicated Training Resources and Learning & Development Programs
Paid Educational Assistance

*US Only

**Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks.

The anticipated base pay range for this full-time position in this location is $71,459.00 - $96,468.00 / year, plus potential for annual bonus (subject to plan eligibility and other requirements).

Olympus considers a variety of factors when determining actual compensation for this position, including level of experience, working location, and relevant education and certifications.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com.

You Belong at Olympus

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply.

Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Posting Notes: || United States (US) || California (US-CA) || San Jose || Human Resources

Nearest Major Market: San Jose
Nearest Secondary Market: Palo Alto
Job Segment: HR, HRIS, Information Systems, Workers Compensation, Employee Relations, Human Resources, Technology

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