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Contract - Training Specialist

Req ID:  6294


 Workplace Flexibility: Hybrid

Are you looking for a company that cares about people’s lives and health, including yours? Let’s inspire healthier lives, together.


Olympus, a leading medical technology company, has focused on making people’s lives better for over 100 years.

Our Purpose is to make people’s lives healthier, safer, and more fulfilling.


Our Core Values are reflected in all we do: Integrity – Empathy – Agility – Unity – Long-Term View


We deliver on our purpose and our core values by staying True to Life.

Job Description

To support the successful execution of Medical Expert Training (MET) Professional Education programs. Typical functions include but are not limited to: event coordination, database maintenance, logistics sourcing, vendor management, processing, oversee and facilitate compliant contracting practices between OCI Prof Ed groups and HCPs, tracking and reporting Health Care Provider (HCP) and other course related payments, statistical reporting, process improvement, ensuring all transactions are compliant and properly documented and general administrative tasks associated with Professional Education programs. This role requires analytic, administrative and operational skills for projects execution

Job Duties

* Schedule, coordinate and contract all logistics for educational events with minimal supervision.


* Identify necessary logistics for professional education courses and work with team to ensure timely bookings. (i.e. hotel, AV equipment, food, beverage, ground transportation, conference space, etc.).


* Determine (in collaboration with Clinical Educators) relevant course materials, products, models, and non-inventory items required for a course, and ensure timely delivery .


* Works collaboratively with Clinical Nurse Educators and Asset Management team to ensure all equipment is ordered and delivered to professional education events.


* Obtain and maintain necessary approvals for all course related materials.


* Provide onsite support to professional education courses and when necessary be the lead for onsite courses, which may include running meetings and being the point person for onsite questions and decision-making.


* Execute the overall operations of Prof Ed training events to deliver safe and effective programs, with a high level of quality.


* Willingness to take on administrative tasks such as filing, scanning, creating name badges and certificates and processing office supply orders.


* Communicate and interact professionally with HCP’s in person and through other communication methods.


* Effectively communicate policies and procedures and Compliance requirements to HCPs, internal personnel, and Facilities.


* Review, facilitate, and track requests for professional consulting services agreements (“Agreements”).


* Perform other related tasks as required.

Job Requirements



* Associates degree and a minimum of 2-3 years administrative/coordination experience and/or other relevant experience in lieu of degree.


* Experience with contracting and purchasing is required.


* Experience with process management and/or process improvement activities is required.


* Minimum of 1 year of relevant working experience with educational projects or digital educational content development.


* Ability to travel 20% of the time Overnight travel required Ability to work some week-ends. Travel via airplane required.




* Event planning, project management and/or customer service experience.


* Experience with federal and provincial healthcare reporting strongly desired.


* Experience with media, learning technologies and communication digital platforms.


* Experience with Project management and events/ corporate activities coordination.


* Proven experience providing customer service.


* Computer proficiency (Microsoft Office Suite, Visio, IN Design and other systems used by Olympus).


* Knowledge of Federal Healthcare laws and reporting requirements preferred.


* Strong analytical skills are required.



Why join Olympus?


Here, people matter—our health, our happiness, and our lives.

  • Competitive salaries and annual bonus program
  • Comprehensive medical benefits and pension plan
  • Tuition reimbursement
  • Free virtual live and on-demand wellness classes
  • Work-life balance supportive culture with hybrid and remote roles
  • Parental Leave and Adoption Assistance
  • Diversity & Inclusion Programs including Colleague Affinity Networks


About us:

Our Medical business uses innovative capabilities in medical technology, therapeutic intervention, and precision manufacturing to help healthcare professionals deliver diagnostic, therapeutic, and minimally invasive procedures to improve clinical outcomes, reduce costs, and enhance the quality of life for patients and their safety.

Olympus Canada Inc. (OCI)—a subsidiary of Olympus Corporation of the Americas—manages the Company’s operations and workforce throughout Canada in roles such as sales, marketing, service, and support functions. Based in Richmond Hill, ON,  OCI is committed to developing our employees and supporting our local communities. For more information, visit and

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America.  For more information, visit


Olympus is dedicated to building a diverse, inclusive and authentic workplace

We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.


Let’s realize your potential, together.

Olympus requires all new hires to be “fully vaccinated” against COVID-19, as defined by Health Canada or other provincial jurisdictions, on or before their first day of work.

Olympus embraces diversity and inclusion. As an Equal Opportunity Employer, our policies as well as our values prohibit unlawful discrimination based on an employee's or applicant's race, color, sex, age, physical or mental disability, national origin, religion, sexual orientation, gender identity and/or expression, marital status, genetic information, ancestry, military or veteran status, or any other federal, provincial or local protected classification.  EOE Minorities/Females/Veterans/Disabled


Posting Notes: || Canada (CA) || Ontario (CA-ON) || Richmond Hill || 

Job Segment: Business Process, Project Manager, Consulting, Database, Management, Technology

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