Senior Specialist, Trade Compliance

Req ID: 10858

Working Location: Nationwide

Workplace Flexibility: Remote

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. 

Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus: https://www.olympusamerica.com/careers.

Job Description

The Senior Trade Compliance Specialist is a member of the Trade Compliance Operations team and plays a key role in ensuring the timely, compliant import of goods into the United States in accordance with U.S. Customs and Border Protection (CBP) regulations, with particular focus on shipments that are also regulated by the U.S. Food and Drug Administration (FDA) for medical device products. This role manages daily customs clearance activities, coordinates with internal and external partners to resolve information requests and regulatory holds, and supports broker performance management, including the quarterly broker scorecard.

Job Duties

Customs Clearance Support

Own a designated shipping lane, serving as the primary point of contact for broker requests within that lane.
Respond to requests from the customs broker for additional information, conducting the research needed to provide accurate, timely answers that keep shipments moving.
Maintain a tracker documenting new requests, clearance status with customs and FDA.
Review shipping documents, to ensure accuracy, and work with internal or external stakeholders to obtain corrected or revised documentation when discrepancies or questions arise.

Regulatory Compliance

Use internal databases to identify the correct FDA-required data and documentation based on the usage and type of material being imported, including applicable affirmation of compliance codes.
Support compliance with FDA and other regulatory requirements, including responding to agency notices and coordinating internally to resolve them.
Prepare and provide the customs broker with required supporting documentation, such as intended use letters, to support compliant entry.
Support the Temporary Importation under Bond (TIB) process.

Ad Hoc Shipment Management (Non-PO, Non-Inventory)

Own the intake and processing of ad hoc, non-PO/non-inventory shipments end-to-end, partnering with internal stakeholders to gather the information needed for classification and FDA review.
Reconcile shipment documentation prior to release and ensure the customs broker has what's needed for clearance.
Track shipments and coordinate with internal stakeholders and couriers to resolve exceptions.

Related Party Analysis

Manage the end-to-end Related Party Analysis process on a recurring (biannual) basis, partnering with the Transfer Pricing team to obtain up-to-date entity information and consolidating findings for submission to the customs broker.

Cross-Functional Coordination

Serve as a key point of contact between internal teams and the customs broker, sharing status updates and aligning on priority shipments.
Support broker relationship management by capturing meeting notes, providing regular updates on pending shipments during recurring broker meetings, and tracking performance metrics.
Perform other duties as assigned.

Job Qualifications

Required:

Minimum of 5-7 years of experience working with U.S. Customs regulations and partner government agency (PGA) requirements, with direct experience supporting FDA-regulated medical device imports strongly preferred.
Strong critical thinking skills with a detail-oriented approach to reviewing shipment and compliance documentation.
Excellent research and analytical skills.
Excellent written and verbal communication skills.
A proactive, self-driven communicator who is comfortable engaging with a wide range of internal and external stakeholders to obtain required information and resolve issues.
Proficiency in Microsoft Office, with strong Excel skills required.
Travel 25%.

Preferred:

College Degree.
U.S. Customs Broker license.
Experience supporting or maintaining customs broker performance scorecards and KPI reporting.
Familiarity with TIB (Temporary Importation under Bond) processes.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

Competitive salaries, annual bonus and 401(k)* with company match
Comprehensive medical, dental, vision coverage effective on start date
24/7 Employee Assistance Program
Free live and on-demand Wellbeing Programs
Generous Paid Vacation and Sick Time
Paid Parental Leave and Adoption Assistance*
12 Paid Holidays
On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

Work-life integrated culture that supports an employee centric mindset
Offers onsite, hybrid and field work environments
Paid volunteering and charitable donation/match programs
Employee Resource Groups
Dedicated Training Resources and Learning & Development Programs
Paid Educational Assistance

*US Only

**Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks.

The anticipated base pay range for this full-time position is $86,465.00 - $116,728.00 / year, plus potential for annual bonus (subject to plan eligibility and other requirements). This pay range represents the National Average of the range, and may vary depending on the location of the individual.

Olympus considers a variety of factors when determining actual compensation for this position, including level of experience, working location, and relevant education and certifications.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com.

You Belong at Olympus

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply.

Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || Compliance

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