Senior Executive Administrative Assistant

Req ID: 11004

Working Location: Pennsylvania, Center Valley

Workplace Flexibility: Remote

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. 

Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus: https://www.olympusamerica.com/careers.

Job Description

The Senior Executive Admin is responsible for performing a variety of administrative duties to ensure that the Oﬃce of the Chief Quality Officer/ Olympus Corporate Officer operates effectively and eﬃciently. Properly administers various activities policies and programs so the CQO is free to focus on Olympus’s Quality and Regulatory concerns and issues. Prepares reports on a variety of business topics. Coordinates and administers quality system issues as required. Composes and distributes routine and conﬁdential business correspondence. Screens incoming emails and other communications to alert the CQO of critical or urgent developments. Manages a heavy international travel schedule and the expense reports related to business travel. Organizes and schedules international meetings with direct reports, other company officers including the CEO, government competent authorities, and customers. Prepares management presentations. Provides administrative support to the following individuals: Chief Quality Officer and other QA or RA leaders as needed.

Job Duties

Administrative Support: Provides global and executive bilingual administrative support for CQO and leadership team, including global meeting schedules and correspondence, travel arrangements, Japanese/international business relations, contacts and any other assigned tasks including, but not limited to, calendar management, and meeting coordination.
Daily and proactive communication with headquarters in Tokyo, EMEA, Asia Pac and QARA department as required.
Ensures seamless execution of travel and activity schedules for OT ExCom and CQO by managing complex itineraries including ever-changing logistics associated with multisite visits, anticipate changing needs, and update those changes in a timely fashion.
Possess a global mindset to effectively manage and understanding differing cultures, varying approaches to mutual business objectives, assist in all assigned business communications to resolve issues and improve processes.
Support of high-level OT/EMEA Executives visiting the OCA region including, but not limited to, travel arrangements, meeting requests, detailed itineraries including changes and distribution, and other visit preparations by collaborating with each region.
Interface with Japanese business partners and vendors in a professional manner.
Handle confidential and sensitive information with discretion.
Effective bilingual communication skills, both written and verbal, with the ability to report, express ideas, problems, and solutions with clarity.
Provide comprehensive, high-level executive support to multiple business leaders/partners.
Manages assigned regional/global projects as needed.
Provides guidance and support to other administrative QARA staff as needed.

Job Qualifications

Required:

Associates Degree desired with a bachelor’s degree preferred.
Minimum of ten (10) years administrative experience including experience as an executive assistant or 5 years of project management experience.
Experience setting up international travel schedules and management of international meetings with direct reports and company officers

Preferred:

Strong written and verbal communication skills.
Bilingual in English and Japanese highly desirable.
Understanding of the principles of customer service.
Knowledge of Office Outlook, Excel, Word, Power Point, and other computer software packages.
Excellent organizational skills.
Basic project management skills.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

Competitive salaries, annual bonus and 401(k)* with company match
Comprehensive medical, dental, vision coverage effective on start date
24/7 Employee Assistance Program
Free live and on-demand Wellbeing Programs
Generous Paid Vacation and Sick Time
Paid Parental Leave and Adoption Assistance*
12 Paid Holidays
On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

Work-life integrated culture that supports an employee centric mindset
Offers onsite, hybrid and field work environments
Paid volunteering and charitable donation/match programs
Employee Resource Groups
Dedicated Training Resources and Learning & Development Programs
Paid Educational Assistance

*US Only

**Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com.

You Belong at Olympus

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply.

Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || Quality & Regulatory Affairs (QA/RA)

Job Segment: Executive Assistant, Secretary, Quality Assurance, QA, Administrative Assistant, Administrative, Quality, Technology

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