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Senior Contract Specialist

Req ID:  5445



Are you looking for a company that cares about people’s lives and health, including yours? At Olympus, we help make people’s lives healthier, safer and more fulfilling, every day. 
Let’s inspire healthier lives, together.

Job Description

Senior Contract Specialist shall prepare and coordinate initial responses (and any additional revisions) to all incoming requests including major proposals solicited from GPOs, IDNs, Systems, VA, distributors, and individual facilities and any required amendments following Agreement execution. Senior Contract Specialist shall take lead role and responsibility for the completion of all incoming "Requests for Quotations" , "Requests for Information", "Requests for Proposal" and "Invitations to Bid" from individual facilities or groups and coordinate, as necessary, with appropriate departments (e.g. Legal, Sales, Finance, Product Marketing) for input on relevant subject matter. Responsible for the review and revision of any customer issued legal/purchase addendums, terms and conditions documents, or any modifications to Olympus standard terms and conditions. Senior Contract Specialist shall assist Customer Service in acquiring applicable approvals for customer requested changes to Olympus Quotes. Senior Contract Specialist shall negotiate contract terms and develop custom contract language to support business as needed. Senior Contract Specialist shall provide formal and informal training to new and junior members of the contracts team, as necessary.

Job Duties

* Develop a working knowledge of Olympus product lines and a thorough understanding of our corporate contract portfolios, sales and discount policies and other corporate policies and procedures including compliance policies with government and commercial contracts.


* Maintain responsibility for preparing proposals, coordinating with other departments as necessary, taking into consideration customer and business requirements. Prepare or coordinate the preparation of various forms and certifications requested by customers, for the purpose of complying with government regulations and customer requirements.


* Obtain timely and comprehensive responses to all solicitation component requests from Olympus product groups including initial consideration of all standard and high-level legal and business terms and conditions (Ts & Cs). Communicate with corporate sales and product marketing managers as well as other corporate departments as necessary to pull separate and distinct pieces together.


* Responsible for drafting Master Equipment Service Agreements, IDN agreements and amendments, Rebates, other related agreements, and amendments.


* Coordinate with corporate sales MSG Finance and legal department to ensure that all business financial and legal requirements are satisfied.


* Negotiate and revise service and purchase documents, as necessary, to provide finished documents which meet the needs of both Olympus and customers. Process documents for execution and implementation.


* Maintain activity tracking logs to ensure that KPIs are being accurately reported.


* Coordinate with counter parts in Contract Operations and Service Contracts to insure seamless transition and implementation of all GPO, IDN, System, VA, distributor, and individual facility agreements upon execution.


* Periodically review agreement templates updating to align with business model and legal/compliance changes. Ensure changes are implemented.


* Exercise mentoring skills to encourage development and learning within the contracts team.


* Perform other related duties as assigned.

Job Requirements



* Bachelors degree plus 3 years related experience: OR 5 years experience in contract administration and proposal development required.


* Must be able to multitask and prioritize workload in order to meet demanding deadlines including flexible work hours.


* Prior experience with contract administration required and with Group Purchasing Organisations, IDNs, Federal Government, Distributors and/or Healthcare Systems Preferred.




* Experience with medical/scientific commercial contracts is preferred.


* Contract negotiation experience in the healthcare industry is preferred.


* Proficient knowledge and skill in Microsoft applications(e.g. Word, Excel, Powerpoint) is required. 


* Must be detail oriented and have strong organizational & analytical skills. SAP, Oracle, or similar ERP experience is preferred.

We realize work isn’t just a job to you.

It’s a big part of your life, but not the only part. That’s why we offer competitive salaries, a robust 401(k) program, annual bonus program and comprehensive medical benefits, as well as tuition reimbursement, flexible schedules, parental and adoption leave, on-site services and Colleague Affinity Networks — so you can be ready for where life can take you.


Olympus requires all new hires to be “fully vaccinated” against COVID-19, as defined by the Centers for Disease Control and Prevention (CDC), on or before their first day of work. Individuals who have been offered employment who have a disability, medical condition, or sincerely-held religious belief that prevents them from being vaccinated against COVID-19 are required to request and be granted a reasonable accommodation prior to their first day of work.


Olympus is passionate about the solutions it creates for the medical, life sciences, and industrial equipment industries, as well as cameras and audio products. For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling by helping detect, prevent, and treat disease, furthering scientific research, ensuring public safety, and capturing images of the world.


Olympus’ Medical business uses innovative capabilities in medical technology, therapeutic intervention, and precision manufacturing to help healthcare professionals deliver diagnostic, therapeutic, and minimally invasive procedures to improve clinical outcomes, reduce overall costs, and enhance the quality of life for patients. Olympus’ Medical portfolio includes endoscopes, laparoscopes, and video imaging systems, as well as surgical energy devices, system integration solutions, medical services, and a wide range of endotherapy instruments for endoscopic and therapeutic applications. For more information, visit


Olympus…True To You. True To Society. True To LIFE.


It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.


Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || 

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