Payroll Specialist

Req ID: 10075

Working Location: PENNSYLVANIA, CENTER VALLEY

Workplace Flexibility: Hybrid

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. 

Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus: https://www.olympusamerica.com/careers.

Job Description

As part of the Payroll Team this position is responsible for processing the organization's payroll for 3500+ employees including exempt non- exempt employees on a bi-weekly basis in a multi- company multi-state environment while maintaining accurate payroll and attendance records.

Job Duties

Process employee compensation, benefits and deductions.
Review and validate all employee changes in Success Factors and ADP.
Must be able to balance payroll totals to ADP and retain all related documentation.
Process weekly and bi-weekly payrolls including Inpats and Expats for U.S. and Canada.
Setup, process and maintain changes to employee's earnings taxes, garnishments and voluntary deductions.
Review and enter/import payroll data along with data from the current HR and attendance systems for processing in ADP Vantage or the current payroll application.
Process attendance for all staff utilizing the current attendance systems.
Provide instruction and support for all attendance contacts and managers.
Update and maintain current T & A systems with policy and state laws.
Run imports and exports to record and maintain accurate records for employee's absence.
Maintain knowledge of tax rules and laws that govern the payroll administration practices and ensure that payroll-related transactions are processed in compliance with external and internal policies as well as applicable Federal State and Local regulations.
Process all quarterly and year end relocation wage and benefit adjustments prior to the processing and distribution of the W-2.
Research, validate and correct employee data in payroll system, delivering a high level of quality customer service.
Work with department members, management and or employees to identify issues and achieve timely resolutions.
Provide information for employment and salary verification.
Prepare review and take appropriate action on audit reports to verify data integrity.
Run and provide post payroll reports to facilitate reconciliation for proper financial reporting and auditing.
Develop ad hoc financial and operational reporting as needed.
Run and distribute monthly reports as required.
Identify, recommend and implement the development of new procedures in order to streamline and enhance payroll operations.
Perform other related duties and projects that the manager deems necessary.
Process special or exception items including reversals, voids and deletions.
Issue manual checks for off cycle payroll adjustments required for RIFs and Terminations per state rules.

Job Qualifications

Required:

Associate's degree in Accounting, Finance or Business Management required or equivalent experience.
Minimum of 3-5 years payroll experience required in a corporate multi-company, multi-state environment utilizing multiple systems including Success Factors and ADP Payroll applications. CPP or PHR certification a plus.
Thorough knowledge of payroll processing across multi-states payroll process and procedure and payroll laws regulations and standards.
Excellent analytical and mathematical skills required.
Working knowledge of ADP Vantage and ADP Time & Attendance systems.
Proficiency in MS office programs with emphasis on Excel worksheets and report writing systems.
Technically literate and able to learn and use systems and or software quickly.
Customer service ability coupled with excellent verbal and written communication skills to provide excellent customer service to all staff.
Adaptability to change processes or methods depending on client needs.
Maintain a high level of confidentiality.
Ability to work overtime and ability to work in a fast-paced environment.
Must be able to work both independently and with a team.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

Competitive salaries, annual bonus and 401(k)* with company match
Comprehensive medical, dental, vision coverage effective on start date
24/7 Employee Assistance Program
Free live and on-demand Wellbeing Programs
Generous Paid Vacation and Sick Time
Paid Parental Leave and Adoption Assistance*
12 Paid Holidays
On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

Work-life integrated culture that supports an employee centric mindset
Offers onsite, hybrid and field work environments
Paid volunteering and charitable donation/match programs
Employee Resource Groups
Dedicated Training Resources and Learning & Development Programs
Paid Educational Assistance

*US Only

**Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com.

You Belong at Olympus

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply.

Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || Human Resources

Job Segment: Business Manager, Management

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