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Payroll Specialist

Req ID:  6214


Workplace Flexibility: Hybrid

Are you looking for a company that cares about people’s lives and health, including yours? Let’s inspire healthier lives, together.


Olympus, a leading medical technology company, has focused on making people’s lives better for over 100 years.

Our Purpose is to make people’s lives healthier, safer, and more fulfilling.


Our Core Values are reflected in all we do: Integrity – Empathy – Agility – Unity – Long-Term View


We deliver on our purpose and our core values by staying True to Life.

Job Description

As part of the Payroll Team this position is responsible for processing the organization's payroll for 3500+ employees including exempt non- exempt employees on a bi-weekly basis in a multi- company multi-state environment while maintaining accurate payroll and attendance records.

Job Duties

* Process employee compensation, benefits and deductions.


* Review and validate all employee changes in Success Factors and ADP. Provide information for employment and salary verification.


* Must be able to balance payroll totals to ADP and retain all related documentation. Review and enter/import payroll data along with data from the current HR and attendance systems for processing in ADP Vantage or the current payroll application.


* Process bi-weekly payroll for Tokyo Inpats.


* Setup, process and maintain changes to employee's earnings taxes, garnishments and voluntary deductions.


* Process attendance for all staff utilizing the current attendance systems. Provide instruction and support for all attendance contacts and managers. Update and maintain current T & A systems with policy and state laws. Run imports and exports to record and maintain accurate records for employee's absence.


* Maintain knowledge of tax rules and laws that govern the payroll administration practices and ensure that payroll-related transactions are processed in compliance with external and internal policies as well as applicable Federal State and Local regulations.


* Process all quarterly and year end relocation wage and benefit adjustments prior to the processing and distribution of the W-2. Research, validate and correct employee data in payroll system, delivering a high level of quality customer service. 


* Prepare review and take appropriate action on audit reports to verify data integrity. Run and provide post payroll reports to facilitate reconciliation for proper financial reporting and auditing.


* Develop ad hoc financial and operational reporting as needed. Run and distribute monthly reports as required. Identify, recommend and implement the development of new procedures in order to streamline and enhance payroll operations.


* Process special or exception items including reversals, voids and deletions. Issue manual checks for off cycle payroll adjustments required for RIFs and Terminations per state rules. 


*Perform other related duties and projects that the manager deems necessary.

Job Requirements


Associate's degree in Accounting, Finance or Business Management required or equivalent experience.


* Minimum of 3-5 years payroll experience required in a corporate multi-company, multi-state environment utilizing multiple systems including Success Factors and ADP Payroll applications.



CPP or PHR certification a plus.


* Thorough knowledge of payroll processing across multi-states payroll process and procedure and payroll laws regulations and standards.


* Excellent analytical and mathematical skills required.


* Working knowledge of ADP Vantage and ADP Time & Attendance systems.


* Proficiency in MS office programs with emphasis on Excel worksheets and report writing systems.


* Customer service ability coupled with excellent verbal and written communication skills to provide excellent customer service to all staff.


* Adaptability to change processes or methods depending on client needs. Maintain a high level of confidentiality.


* Ability to work overtime and ability to work in a fast-paced environment.


* Must be able to work both independently and with a team.

Why join Olympus?

Here, people matter—our health, our happiness, and our lives.

  • Competitive salaries, annual bonus and 401(k)* with company match
  • Comprehensive Medical, Dental, Visions coverage effective on start date
  • 24/7 Employee Assistance Program
  • Free virtual live and on-demand wellness classes
  • Work-life balance supportive culture with hybrid and remote roles
  • 12 Paid Holidays
  • Educational Assistance
  • Parental Leave and Adoption Assistance
  • Volunteering and charitable donation match programs
  • Diversity & Inclusion Programs including Colleague Affinity Networks
  • On-Site Child Daycare, Café, Fitness Center**

*US Only

**Limited locations


We care about your health and financial well-being and offer the resources you need to feel vital, confident and ready for wherever life takes you. Learn more about our benefit offerings at

About us:

Our Medical business uses innovative capabilities in medical technology, therapeutic intervention, and precision manufacturing to help healthcare professionals deliver diagnostic, therapeutic, and minimally invasive procedures to improve clinical outcomes, reduce costs, and enhance the quality of life for patients and their safety.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America.  For more information, visit


Olympus is dedicated to building a diverse, inclusive and authentic workplace

We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.


Let’s realize your potential, together.

Olympus requires all US new hires to be “fully vaccinated” against COVID-19, as defined by the Centers for Disease Control and Prevention (CDC), on or before their first day of work. Individuals who have been offered employment who have a disability, medical condition, or sincerely-held religious belief that prevents them from being vaccinated against COVID-19 are required to request and be granted a reasonable accommodation prior to their first day of work.


It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.


Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || 

Job Segment: Business Manager, Management

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