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HR Compliance Manager

Req ID:  8323

Working Location: PENNSYLVANIA, CENTER VALLEY; MASSACHUSETTS, WESTBOROUGH 

Workplace Flexibility: Hybrid

Are you looking for a company that cares about people’s lives and health, including yours? Let’s inspire healthier lives, together.

 

Olympus, a leading medical technology company, has focused on making people’s lives better for over 100 years.

Our Purpose is to make people’s lives healthier, safer, and more fulfilling.

 

Our Core Values are reflected in all we do: Integrity – Empathy – Agility – Unity – Long-Term View

 

We deliver on our purpose and our core values by staying True to Life.

 

**Please note: All correspondence will be sent from our Olympus domain (@Olympus.com). If you receive correspondence from an entity other than @Olympus.com, it is likely not legitimate.

Job Description

Responsible for managing HR compliance efforts throughout Olympus Corporation of the Americas (“OCA”) by ensuring that HR policies and regulated processes are compliant with applicable employment/labor laws, regulations, and industry standards. Partners with HR, business units, other departments, auditors, and counsel to develop, implement, and maintain effective HR Compliance programs, including Affirmative Action, OCA policies, and internal HR processes & standard operating procedures. Maintains and enhances efforts to identify risk, ensure adherence with all applicable requirements, as well as mitigate loss and protect the company.

Job Duties

  • Maintains up-to-date knowledge in employment law, regulation, and best practices within the HR space to ensure Olympus remains compliant and current in its talent practices.
  • Communicates relevant updates to stakeholders regarding how changes to legal and regulatory requirements will impact company practices.
  • Drives HR process & policy owners and stakeholders to ensure that HR policies and processes follow applicable current employment/labor laws, including updating and/or developing new policies, sharing information and training HR team members as needed, collaborating with other involved departments and updating the OCA Employee Handbook.  
  • Engages in strategic long-term planning by developing goals for the HR compliance function recommending procedural improvements in compliance practices.
  • Develops schedule of audits for selected HR practices and processes to ensure compliance and identify and address potential compliance risks. Conducts scheduled audits and works with HR and business teams to implement the recommendations, remediation and action plans resulting from audits.  
  • Manages the company’s affirmative action program activities, including preparation, monitoring, and analysis of AAPs and related compliance. This includes promoting effective AAP activities through education; meeting with business & HR Leadership to share information on and strategies for addressing underutilization; partnering with the compensation unit to review the minimum qualifications of positions. In concert with external contractor and internal HR Analytics, maintain data accuracy, compile data and file AAP Certification, EEO-1, VETS 4212, and CA Pay Report.
  • Provides actionable Metrics/Reporting design to drive overall compliance, process improvement initiatives and business value through information and consulting.
  • Oversees compliance and escalation of employment screening, such as background checks and drug and alcohol testing. Monitors on-going Covered Persons background screening, ensuring that all OCA U.S. employees and covered third party contractors are screened against federal Lists of Excluded Individuals and Entities, when engaged, and thereafter on a quarterly basis.  Collaborates with OCA Compliance and Legal to administer the OCA Integrity Hotline and ensure that matters reported are investigated in a complete and thorough manner, in accordance with the OCA Investigations Manual and HR investigations guidelines. Provides quality assurance support to this process by regularly monitoring HR Business Partner activities with respect to investigations and performing qualitative audits against the existing investigation guidelines.  
  • Ensures anti-harassment workplace compliance through education, training and guidance for managers and human resources and working with Learning Management Solutions to ensure timely rollout of bi-annual training for managers and employees in the US and Canada. 
  • Attends Internal Investigations Committee, and Reportable Events Work Group meetings, preparing necessary case summaries and investigations KPIs, and follow ups with HR Business Partners and HR leadership.
  • Special projects and other related duties as assigned. 

Job Qualifications

Required:

  • Bachelor’s degree required.
  • Master’s degree preferred.
  • HR Professional certification (SHRM-CP or PHR) preferred.
  • A minimum of 5 years in a Compliance with significant responsibilities in the development and implementation of affirmative action and equal opportunity programs, or Audit role required. 
  • Preferred experience in Compliance within a highly regulated industry.
  • Must have a working knowledge of state and federal employment / labor laws and statutes, including but not limited to FLSA, FMLA, ADA, Title VII, and other DOL regulations.

 

Preferred:

 

  • Ability to work independently and to drive teams required, including partnering with internal HR team members, business leaders, and in-house counsel to drive compliance and HR-related projects forward and to ensure seamless response to new compliance obligations and projects.
  • Ability to challenge managers and senior executives particularly as needed during investigations required.
  • Ability to manage multiple projects and activities simultaneously, with a strong ability to prioritize, organize and work effectively with minimal supervision required.
  • Ability to manage outside counsel and vendors in both a time- and cost-efficient manner required.
  • 2 years of HR experience in a large, highly matrixed corporate environment preferred.
  • Proficiency in Microsoft Office Suite (e.g., Outlook, Excel, PowerPoint) preferred.
  • Proficiency in utilizing the AAP certification portal, EEO-1 & VETS 4212 data submission, NAVEX, and Hire Right preferred
  • Experience with drafting and reviewing employee handbooks and policies.
  • Ability to parse employee data, produce reports, analyze data, and establish KPIs as needed.

Why join Olympus?

Here, people matter—our health, our happiness, and our lives.

  • Competitive salaries, annual bonus and 401(k)* with company match
  • Comprehensive Medical, Dental, Visions coverage effective on start date
  • 24/7 Employee Assistance Program
  • Free virtual live and on-demand wellness classes
  • Work-life balance supportive culture with hybrid and remote roles
  • 12 Paid Holidays
  • Educational Assistance
  • Parental Leave and Adoption Assistance
  • Volunteering and charitable donation match programs
  • Diversity & Inclusion Programs including Colleague Affinity Networks
  • On-Site Child Daycare, Café, Fitness Center**

*US Only

**Limited locations

 

We care about your health and financial well-being and offer the resources you need to feel vital, confident and ready for wherever life takes you. Learn more about our benefit offerings at https://www.olympusamerica.com/careers/benefits-perks.

        

About us:

Our Medical business uses innovative capabilities in medical technology, therapeutic intervention, and precision manufacturing to help healthcare professionals deliver diagnostic, therapeutic, and minimally invasive procedures to improve clinical outcomes, reduce costs, and enhance the quality of life for patients and their safety.

 

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America.  For more information, visit www.olympusamerica.com.

 

Olympus is dedicated to building a diverse, inclusive and authentic workplace

We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.

 

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

 

Applicants with Disabilities: As a Federal Contractor, Olympus is committed to ensuring our hiring process is accessible to everyone. If you need an accommodation in order to complete the application or hiring process, please contact Olympus via email at OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

 

Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || Human Resources 


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