Grants Specialist, Workshops

Req ID: 10194

Working Location: PENNSYLVANIA, CENTER VALLEY; MINNESOTA, BROOKLYN PARK

Workplace Flexibility: Hybrid

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. 

Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus: https://www.olympusamerica.com/careers.

Job Description

The Grant Workshops team is responsible for organizing Olympus’ in-kind support of independent medical education activities. These activities include hands-on training and live case transmission at courses, congresses, and meetings related to the disease states or treatments for which Olympus products are used.

This position is responsible for planning, implementing, and executing all assigned in-kind Grants. Tasks include, but are not limited to, interpreting educational objectives, identifying applicable Olympus products based on those objectives, creating equipment lists, course logistics, obtaining onsite Olympus personnel support, and ensuring that the Workshops are executed successfully in line with compliance and legal guidelines.

Job Duties

Plan, implement, execute, and gather feedback on assigned Olympus product Grant events.
Apply and expand medical device knowledge across all business units to request and review Olympus products needed to support educational objectives.
Navigate regulations, standards, and compliance requirements to ensure the safety and educational efficacy of the products provided.
Manage planning and execution of product Grant events, inclusive of:
- Following product Grant processes and procedures to adhere to all deadlines and deliverables.
- Collaborating with Third-Party Requestors, Clinical Educators, Asset Management, Marketing, Sales, and other Medical and Scientific Affairs colleagues.
- Ensuring appropriate, accurate, and complete orders of Olympus products, models, and non-inventory items ordered for product grant events
- Identifying and assigning Olympus staff to support products onsite.
- Ensuring assigned staff are prepared to compliantly support Grant events, including the inventory and proper return of all Olympus products and property.
- Managing logistics, including the timing for delivery and pickup.
- Supporting onsite lead with logistics and equipment management.
- Resolving and documenting all issues that occur.
Understand and interpret compliance and legal guidelines regarding the product Grant event. Ensure Grants program guidelines are communicated and met in the planning and execution of event. Identify compliance and/or legal risks. Report issues as directed.
Support in-kind equipment at Grant events as the onsite lead as needed.
Perform all other related duties as assigned.

Job Qualifications

Required:

Associates degree or relevant equivalent experience required.
Minimum of 2 years of experience in a combination of office administration, project coordination, event planning and execution, and operational/analytical/logistics role is required. Minimum of 2 years’ experience working with medical devices required.
Proven ability to manage multiple projects involving numerous internal and external stakeholders.
Exceptional organizational and process-management skills with ability to multi-task.
Skilled with Microsoft Office applications (Excel, Word, PowerPoint). SAP and SalesForce experience a plus.
Travel including overnight, weekend, and international travel is required. Approximately 10% of time is spent travelling for internal training and meetings with a potential increased travel schedule during busier seasons.
Candidate must be comfortable working in a training environment in which human cadavers, live animals, animal tissue and other synthetic tissues are being used in a humane way to support training needs.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

Competitive salaries, annual bonus and 401(k)* with company match
Comprehensive medical, dental, vision coverage effective on start date
24/7 Employee Assistance Program
Free live and on-demand Wellbeing Programs
Generous Paid Vacation and Sick Time
Paid Parental Leave and Adoption Assistance*
12 Paid Holidays
On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

Work-life integrated culture that supports an employee centric mindset
Offers onsite, hybrid and field work environments
Paid volunteering and charitable donation/match programs
Employee Resource Groups
Dedicated Training Resources and Learning & Development Programs
Paid Educational Assistance

*US Only

**Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks.

The anticipated base pay range for this full-time position in this location is $52,943.00 - $71,474.00 / year, plus potential for annual bonus (subject to plan eligibility and other requirements).

Olympus considers a variety of factors when determining actual compensation for this position, including level of experience, working location, and relevant education and certifications.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com.

You Belong at Olympus

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply.

Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || Medical Affairs

Job Segment: ERP, SAP, Technology

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