Director, Program Management - PEO

Job Description

The Program Director will be accountable for providing leadership for large-scale, highly complex, multi-faceted, new product development programs and/or high complexity company-wide integration programs, new site development, and large-scale transfers. This role is organized to lead a portion of the PEO (project execution office) as part of the PMO (program management office).

The Program Director will be accountable for directly and indirectly leading the development and execution of the end-to-end program and project plans. The scope of responsibilities will include business case evaluation, budget, resource requirements across the multiple divisions and/or sites involved, detailed timelines, comprehensive risk assessments of the individual projects as well as the interdependencies between them at the program level. Early-stage framework budgetary and timing estimates during project feasibility assessments will be a required part of the role.

Provide project execution leadership for assigned portfolio of initiatives by establishing and maintaining cross functional organizational alignment, informing the ExCom, PAB, BU Leaders, Sales Business Unit and Olympus Tokyo stakeholders on all relevant project matters when required. Responsible for the recruitment and continuous development of PMs, managing PM escalations, ensure appropriate project resourcing, represent PMO in associated Business Unit communication meetings for the areas of responsibility when required and align with / support GPDL for NPD on achieving business strategic goals

Job Duties

• Lead highly complex, large-scale internal and external new product development programs (made up of multiple cross-functional projects with distinct goals) – usually with support from other program managers. This may include leading integration programs (M&A) across OSTA within designated business areas.
• Define and direct budgets for multiple programs including resource loading, external expenses, and capital requirements.
• Proactively lead the team to identify and assess areas of risk, escalate issues in a timely manner, and collaboratively develop thorough contingency, mitigation, and other risk retirement plans.
• Proactively assess program health and identify opportunities for project change; implement changes and interventions via program teams to achieve timely project outputs.
• Manage project-related actions and deliverables through other program managers and functional managers; holding team members accountable for completion.
• Develop detailed schedules and detailed assignments setting objectives and goals for the different, sub-projects/workstreams, and individual team members.
• Balance, reprioritize and assign tasks and/or negotiate resources to optimize schedules and outcomes on multiple projects.
• Understand, communicate, and resolve interdependencies/conflicts between programs.
• Proactively provide “alternatives analysis” for acceleration opportunities, creative problem solving and/or opportunities to improve business outcomes.
• Provide timely, direct, complete, and "actionable" positive and corrective feedback to team members directly and to their functional managers.

Job Qualifications

Required:

• BS degree in engineering or technical field require; MS or MBA preferred.
• Minimum 5 years of Class 2 medical device industry experience in the medical device field.
• Minimum 10 years of experience preferably in a R&D, engineering, or project management role, interfacing with new product development.
• Minimum 8 years of successful demonstrated experience in managing large technically complex new product development programs.
• Experience with applicable FDA guidance, ISO 13485 regulations, and applicable industry standards.
• Cross functional work experience in R&D, Engineering, Supply Chain and Operations is required.
• Formal training in project management completed; PMP certification required.
• Position requires up to 25% domestic & 10% international travel.

Preferred:

• Effectively demonstrated planning and organizational skills with background and experience in project management principles, practices, techniques, and tools – with additional experience in continuous improvement.
• Ability to work in an environment with competing priorities; highly effective at dealing with change and ambiguity as business needs shift, responding well under pressure, and demonstrating consistent leadership while ensuring compliance and predictable execution.
• Excellent verbal and written communication skills with ability to influence; comfortable and adaptable presenting to different audiences and levels of the organization – including executive management teams.
• Master-level user of Microsoft Project; expertly proficient in Excel, Power Point, Visio, and Word.
• The ability to lead and manage remote, matrixed teams in both global and regional environments is highly preferred.
• Strong leadership skills and the ability to operate with excellence in a team environment; avid problem solver with proven ability to make timely decisions and influence organizational change.
• Experience with and/or training in change management.
• Strong technical aptitude; comfortable in working with engineers.