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Contract Operations Specialist

Req ID:  5337



Are you looking for a company that cares about people’s lives and health, including yours? At Olympus, we help make people’s lives healthier, safer and more fulfilling, every day. 
Let’s inspire healthier lives, together.

Job Description

The Contract Operations Specialist will support the Leveraged Contract Department in the successful implementation administration and ongoing contract maintenance of all leveraged contract types. Incumbent will be responsible for booking contracts in ERP system performing contract reconciliations on demand contract reporting and all areas of updates and tracking in contract management system.

Job Duties

* Perform Contract set-up and maintenance of all Leveraged Contracts in ERP system.


* Manage updates to contract as they relate to product changes.


* Perform contract pricing uploads and price entry for all leveraged contracts.


* Create asset order as part of contract set-up for certain leverage contract type and manage customer contact attributes for asset orders.


* Perform audits and at times reconciliations to ensure return date of asset on contract match end date of contract.


* Work/liaison with Asset Retrieval group in validating that contracted assets are returned and order in ERP system is closed upon disposal of contract.


* Provide list of expired contracts to assigned sales representative and contract analyst to ensure contracts are renewed or properly disposed of.


* Performs cross checks and audits of all executed leveraged contracts.


* Performs contract end of term reconciliation to ensure contract requirements/commitments are satisfied.


* Create contract settlement or compliance billing if required and maintain in ERP system.


* Work in liaison with OCA Reporting in managing the reporting distribution of automated reports and complete on demand requests for contract compliance updates which may fall in-between the automated submissions.


* Assist in answering contract compliance related questions that OCA Reporting might forward and provide any requested detailed reporting should the field or customer request it.


* Research contract pricing discrepancies.


* Works with Team Lead to track key KPIs related to implemented contracts.


* Ensures accuracy of compliance reports and work with Team Lead and Contract Manager to continually improve reporting notifications and evolving needs of customers and sales reps.


* Collaborates and drives continuous efficiencies with all internal partners such as Contract Administration Customer Service Asset Management and Retrieval and other internal departments.


* Performs other related duties as assigned.

Job Requirements



* Bachelors degree or Military Experience or equivalent experience preferred.


* Minimum 3 years experience in contract administration.




* Prior experience in contract administration strongly preferred.


* Working Business Objects/Showcase Reporting experience or relatable.


* System Reporting experience strongly preferred.


* Excellent written and verbal communication skills are essential.


* Must be highly organized detail-oriented and results-driven.


* Working SAP experience or relatable ERP experience strongly preferred.


* Strong proficiency with Microsoft applications (i.e. Word Exceland Access) is necessary.



We realize work isn’t just a job to you.

It’s a big part of your life, but not the only part. That’s why we offer competitive salaries, a robust 401(k) program, annual bonus program and comprehensive medical benefits, as well as tuition reimbursement, flexible schedules, parental and adoption leave, on-site services and Colleague Affinity Networks — so you can be ready for where life can take you. 


Olympus requires all new hires to be “fully vaccinated” against COVID-19, as defined by the Centers for Disease Control and Prevention (CDC), on or before their first day of work. Individuals who have been offered employment who have a disability, medical condition, or sincerely-held religious belief that prevents them from being vaccinated against COVID-19 are required to request and be granted a reasonable accommodation prior to their first day of work.


Olympus is passionate about the solutions it creates for the medical, life sciences, and industrial equipment industries, as well as cameras and audio products. For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling by helping detect, prevent, and treat disease, furthering scientific research, ensuring public safety, and capturing images of the world.


Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,500 employees throughout locations in North and South America. For more information, visit

Olympus…True to You. True to Society. True to LIFE.


It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.


Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || 

Job Segment: ERP, SAP, Technology

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